In Command, if you need to send out mass mailing(s) to an address or multiple addresses in your contact database you can export mailing labels. These mailing labels will download as an excel spreadsheet or PDF (depending on the option you select), with a focus on contact name and address. If two contacts are linked together through a relationship and have the same mailing address, they will be exported on the same mailing label.
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When exporting a contact's mailing label, the system will export the physical address that is designated as the Mailing Address. If there are no addresses with this designation, the system will export the address designated as Primary. |
Once the mailing labels have been exported, you can download them to your computer, where you can then use them however you need.
To export mailing labels in Command:
Access
1. Log in to https://agent.kw.com with your Keller Williams login credentials.
2. Click the Contacts icon, , on the left sidebar.
Export Mailing Labels for All Leads/Contacts
1. Click the three dots next to the Add Contact button and select Export mailing labels for all owned contacts or Export mailing labels as PDF for all owned contacts.
- Export Mailing Labels will export as a spreadsheet, with the address fields separated.
- Export Mailing Labels as PDF will export with the PDF file type and put the labels in a format that is easier to work with if you are actually printing labels.
| When you export mailing labels as a PDF, the size and spacing is equivalent to Avery 5160, or 1" x 2-5/8" - 30 per Sheet. |
2. A confirmation message will appear confirming that the export is processing and will be sent to your KW Communications Email.
- Your KW Communications Email is from your KW Profile of Record (Profile > My KW section on the left > KW Communications Email).
3. The export can be instant or take up to an hour to process, depending on the number of contacts you are exporting. Go to your KW Communications email account, find the email (subject: Contact Export, from: no-reply@system.kw.com) and click on the Here link in the text to start the download.
| The link to download the export file is only valid for 24 hours and then will expire. Once it expires, you would need to re-export if you needed to download the list again. |
You will then see the export file in your Downloads folder, on your computer.
Export Mailing Labels for Selected Leads/Contacts
1. Select the contacts you would like to export mailing labels for.
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When exporting in this way, you can select and export up to 50 contacts at a time, by default. You have the ability to increase the number of contacts you can see on each page. This will allow you to select up to 500 contacts at a time. |
2. Click the Bulk Actions drop-down and select Export Mailing Labels. This will export in a spreadsheet format, with the address fields separated.
3. A confirmation message will appear confirming that the export is processing and will be sent to your KW Communications Email.
- Your KW Communications Email is from your KW Profile of Record (Profile > My KW section on the left > KW Communications Email).
4. The export can be instant or take up to an hour to process, depending on the number of contacts you are exporting. Go to your KW Communications email account, find the email (subject: Contact Export, from: no-reply@system.kw.com) and click on the Here link in the text to start the download.
| The link to download the export file is only valid for 24 hours and then will expire. Once it expires, you would need to re-export if you needed to download the list again. |
You will then see the export file in your Downloads folder, on your computer.